Checklist of Material to Include for Renewal/Tenure, Promotion, and Post-Tenure Review

This checklist provides advice about documents that renewal/tenure candidates may save and present, information they may provide, and points they may discuss in a self-assessment statement.  For official requirements, see the English Department Guidelinesfor Tenure, Renewal and Promotion and check the UW Oshkosh Faculty Handbook.  Remember that you have the right to include anything in your file that you think may be germane to your candidacy for renewal or tenure.

The renewal/tenure file represents all of one’s academic work—the sum total of what is in the curriculum vitae—including work completed before arriving at UW Oshkosh.

Material in italics will appear in both the department file and the university file.(See word document from Letters and Science)

Front Matter

· University TRP forms.

· A copy of the English Department Guidelines for Tenure, Renewal and Promotion.

· Completed forms and statements from previous review.

· A complete curriculum vitae.

1. Teaching

Required

· Self-assessment (1-2 pages).  Write clearly (avoid jargon).  Be honest; instead of ignoring weaknesses, explain them and how you plan to deal with them.

· Teaching evaluations: all.  (Including students’ comments is optional.)

· Peer evaluations: include at least one from each semester, dated and stating which course was observed.  You have the option of including the longer report, but only the one-page “TARPS” report is needed.

· A syllabus from each course taught.  (Multiple syllabi from different sections of the same course are not necessary.)

· If you taught an independent study course, identify the course and semester; include a syllabus.

Optional

· Any other written instructional material, including exams, writing assignments, etc.

· If you proposed a new course, include the proposal.  State what progress is being made toward having it accepted.

· If  you applied for or received a grant related to pedagogy, include the proposal.  In the self-assessment, identify the results, the source of the grant and the dates.

2. Professional and Scholarly Growth

· Self-assessment (2-3 pages).  Write clearly (avoid jargon).  Situate your scholarly and/or creative writing in the discipline.  Give a sense of your scholarly and/or creative writing program to date and your plans for the future.  Be honest; instead of ignoring weaknesses, explain them and how you plan to deal with them.

· For a published book, include a copy of the book.  In the self-assessment, explain the acceptance procedure (refereed?) and give the publisher’s acceptance rate, if it is available.

· For a chapter in an edited book, include an offprint, with full bibliographic reference. In the self-assessment, explain the acceptance procedure (refereed?).

· For an article or a short creative work, include an offprint, with full bibliographic reference. In the self-assessment, explain the acceptance procedure (refereed?) and give the journal’s acceptance rate, if it is available.

· For a conference paper, include the text of the paper and the page from the conference program that lists your presentation.

· For a book review, include an offprint with the full bibliographic reference.

· For editorial activities, describe them clearly.  Include a copy of the journal’s masthead, a letter from an editor, or some other concrete evidence.

· For grants related to scholarly and/or creative writing, include the proposal.  In the self-assessment, identify the results, the source of the grants and the dates.

· Include any published reviews of your scholarly and/or creative writing.  Include one copy of each review with full bibliographic reference.

For sixth year reviews, you have the option of asking the Dean to request outside peer evaluations of your scholarly/creative writing.

3. Service

· Self-assessment (1-2 pages).  Write clearly (avoid jargon).  Be honest; instead of ignoring weaknesses, explain them and how you plan to deal with them.  In your self-assessment, include the following information:

• Department committees, College committees, and/or University committees: Identify the committees, the time periods, and your accomplishments.  Were you elected or appointed?  Did you chair the committee?
• Describe any service to professional organizations and provide dates.
• Describe relevant community service and provide dates.  Providing documentation, such as a letter, is optional.
• For grants related to service, include the proposal.  In the self-assessment, identify the results, the source of the grants and the dates.

4. Administration (if applicable).  (This may be placed under the Teaching section, at the candidate’s option.)

· Self-assessment (1-2 pages).  Describe duties and expectations met that are related to your job description (e.g., required teaching observations you have done or reports you have written), and describe your accomplishments as an administrator.

· Ask the chair or other relevant administrator for an evaluation of your administrative work, and include the written evaluation.