By-Laws, Proposed Changes
 
1.5	The  Association's fiscal  year shall be  the calendar year. Dues received by the Treasurer from new members between January 1 and August 31 apply to the current fiscal year; 
	dues received by the Treasurer from new members between September 1 and December 31 apply to will include the journal for the following year, with membership in all other 
	respects activated immediately, unless the new member specifically requests otherwise.  Payment of renewal dues will normally be made by members at the Annual Meeting for the 
	current fiscal year, but must be received by the Treasurer no later than May 1st  in order to remain a member maintain membership in good standing. 
 

3.3       Vice President: The Vice President shall assist the Presi­dent in the administration of the Association, including oversight of publications and committee work and planning, long-range planning and new programs, policy making, and advancing  the mission of the society, as well as specific oversight of all committees.  The Vice Presi­dent shall assume the duties of the President in the absence of the President or inability of the President to serve his or her term of office as outlined in Article 3.13 of the Constitution of this Association.  With the cooperation of the Conference arrangers and Standing Committee Chairs, the Vice President shall develop and maintain guides for the conduct of annual meeting planning and standing committee work, outlining by month action required in order to provide for the timely execution of this work, including a) annual meeting registration and local arrangements; b) annual meeting program development from Call for Papers to Final Program; c) Nominating Committee; and d) other committees as may be formed with multiple year charge. 

 

3.5       Secretary:   The Secretary shall record the proceedings of the Association, maintain the administrative correspondence of the Association, record or have recorded min­utes of the Annual Business Meeting, minutes of all meetings of the Board of Direc­tors, and minutes of any Association commit­tee meeting so desig­nated by the President as requiring minutes to be kept, and shall distribute such minutes as designated by the Board of Directors.  The Secretary shall maintain current and recent lists outlining the Board of Directors by name of board member (including year term ends), affiliation, field, board position, address (postal and e-mail), phone(s) and FAX numbers, members and distribute same such lists to Board members.  The Secretary shall also maintain rotation charts organized by year, indicating which positions, held by which members, will be up for reelection or reappointment at each coming year’s meeting.  These rotation charts shall include Officers, Board members, and members of the Senior Advisory Council, and shall be updated and given to the President at the time of submission of minutes for each year’s annual meeting.  With the cooperation of the Conference arrangers and Standing Committee Chairs, the Secretary shall develop and maintain guides for the conduct of annual meeting planning and standing committee work, outlining by month action required in order to provide for the timely execution of this work, including a) annual meeting registration and local arrangements; b) annual meeting program development from Call for Papers to Final Program; c) Nominations  Committee; d) other committees as may be formed with multiple year charge. 

 

3.6       Journal Editor:  The Journal Editor shall be responsible for the receipt (and solicitation as necessary) and review of manu­scripts, the editorial preparation and publication, and the mail­ing of the journal of the Association, which shall be called Nineteenth-Century Studies. The Editor shall operate within the budget approved for such purposes by the Board of Directors, but may receive on behalf of the Association con­tribu­tions and/or grants from other societies, organizations, or in­stitutions, in support of the journal, reporting the same to the Treasurer.  The Journal Editor shall serve at the pleasure of the Board of Directors.  The Journal Editor may be removed from office by the President for just cause and with the advice and consent of a majority of the Board of Directors following written explana­tion by the President  to the Board of the need or desirability for such removal from office. 

 

a.         The Review Editor shall be responsible for the receipt (and solicitation as necessary) and editorial review of book review manu­scripts, and the mail­ing of same to the Journal Editor in a timely manner to meet publication deadlines established by the Journal Editor in a quantity and following journal editorial standards as determined by the Journal Editor in consultation with the Review Editor and as determined by established practice for the journal. 

  b.       The Exhibitions Review Editor shall be responsible for the writing of (and solicitation by others as determined appropriate in consultation with the Journal Editor) reviews of art exhibi­tions and other such exhibitions or performances as may be of interest to the membership of the society, the obtaining of illustrative materials and permissions to publish same as may be appropriate to the review, and the mail­ing of same to the Journal Editor in a timely manner to meet publication deadlines estab­lished by the Journal Editor in a quantity and following journal editorial standards as determined by the Journal Editor in con­sultation with the Review Editor and as determined by established practice for the journal. 

c.         Both the Review Editor and the Exhibitions Review Editor are expected to  serve three year renewable terms, but each serves at the pleasure of the Journal Editor, and may be removed from office by the Journal Editor, for just cause and with the advice and consent of a majority of the Board of Directors following written explanation by the Journal Editor to the Board of the need or desirability for such removal from office.

 

 

3.9       Program Director:  The Program Director shall be responsible for the development of  the annual conference program, shall convene and chair the program and arrangements  committees, and shall regularly keep the President informed of program status. The Program  Director shall issue a Call for Papers for the Annual Meeting and distribute said Call both at the previous Annual Meeting and, through the Publicity Committee, to the membership at large, to professional societies and  institutions, and to other interested individuals and groups. The Program Director shall publish and distribute by January 15th a Preliminary Program of the Annual Meeting  (conference). 

 
 
The Board of Directors proposes additional changes throughout the Constitution and By-Laws to incorporate gender-neutral language, consistency in item numbering, and consistency in 
grammar and usage.